Examples of Videoconferencing Fees
Huntington Beach Public Library Video Conferencing Technical Specifications and Rates
Videoconferencing Rates
Facility rental charges
$175 per hour per room during normal business hours (M-F 8am-6pm)
$262.50 per hour per room after hours, weekends and holidays
Scheduling Fee (non-refundable)
$50 - U.S. Conferences
$100 - International conferences
Telecommunication Charges
(For calls initiated from this site)
$90 per hour within the United States
International and multi-point pricing varies, available upon request
Cancellation Policy
$50 scheduling fee (five business days or more notice)
$50 scheduling fee + ½ of room rental fee (2-4 business days notice)
$50 scheduling fee + entire room rental fee (less than 2 business days notice)
Additional charges
$50 per hour (Technician in room during call)
$50 per hour (Room use before or after call)
See equipment rental list for rates on audiovisual equipment and other supplies
Technical Specifications for Videoconferencing Equipment
VTel TC1 000 Model 30 H.320 Standards Full Duplex Frame Rate 30/sec
Four Systems (2 with Dual Monitors/2 with Single Monitor and Pic-in Pic)
Supported by Document Camera and Electronic Whiteboard
Phone Lines ISDN/PRI 128-384 Kbps
Facility Room Sizes
Six separate meeting rooms with seating capacities ranging from 10 (Boardroom Style) to 200 (Theater Style)
Other Services
Catering available on premises
Local restaurant referrals
In-house commercial kitchen
| PLUMAS COUNTY LIBRARY | FEES CHARGED |
|
First hour, or portion thereof (includes test call, set up, training, placing call) |
$50.00 |
|
Each additional hour or portion thereof |
$20.00/hour |
|
NOTE: $50 charged for first hour even if organization has already been trained. |
NOTE: Plumas County does not charge a fee to use their meeting rooms when videoconferencing is not used. |
| PALM SPRINGS PUBLIC LIBRARY | FEES CHARGED |
|
Set up (includes testing, placing call) |
$25.00 |
|
Dial In (other site dials Palm Springs) |
$150.00/hour (billed in 15 minute increments after the first hour) |
|
Dial Out (Palm Springs dials other site) |
$200.00/hour (billed in 15 minute increments after the first hour) |
|
Bridging (dialing into a Multipoint Bridge) |
$75.00 (per videoconference session) |
|
NOTE: Palm Springs charges $150.00 for Room Rental (for meetings without Videoconferencing) – this charge is included in the videoconference fees listed above. |
| HUMBOLDT COUNTY LIBRARY | FEES CHARGED |
|
Use of Videoconferencing Unit |
$50.00 plus actual line usage charges |
|
Meeting Room Rental |
$35.00 per day |
|
NOTE: Humboldt’s videoconferencing fee is based on telecommunications cost recovery and equipment amortization replacement costs. The room rental fee is charged in addition to the Videoconferencing fee. |
|
KERN COUNTY – WANDA KIRK BRANCH |
FEES CHARGED |
|
Category A: Nonprofit groups within Kern County using facilities strictly for social or meeting purposes |
$75.00 |
|
Category B: Federal and state government agencies, school districts, counties, cities and nonprofit agencies outside Kern County |
$75.00 |
|
Category C: For profit, commercial, nonprofit fund-raising events and “private” events such as receptions, reunions, dinners, birthdays, showers, weddings or similar activities, and church groups for worship, church school, or teaching doctrine |
$150.00 |
|
NOTE: Videoconferencing equipment is included in the rental charges listed above (up to 4 hours per event). |
| SUNNYVALE PUBLIC LIBRARY | FEES CHARGED |
|
Set up |
$25.00 ($50.00 for international connections) |
|
Room Rental |
$175.00 per hour minimum; $43.75 per each additional 15-minute segment |
|
Telecommunications – if call is initiated by Sunnyvale |
$1.67 per minute for 384K calls; $ .58 per minute for 128 calls |
|
Multipoint, International telecommunications charges |
Determined on an individual case basis |
|
Out of hours rates |
$50.00 per hour (6:30 a.m. – 9:00 a.m. and 5:30 p.m. – 9:30 p.m.) |
|
Large groups (greater than 12 people) |
$200.00 additional charge added to above fees |
| VENTURA COUNTY LIBRARY | FEES CHARGED |
|
Two sites |
$150.00 |
|
Three sites |
$200.00 |
|
Four sites |
$255.00 |
|
NOTE: Fee schedule is for videoconferencing within the Gold Coast Library Network (Ventura, Paso Robles, Santa Maria, and San Luis Obispo) only! |
| OTHER CALIFORNIA LIBRARIES | FEES CHARGED |
|
Alpine County Library |
The agency that uses the equipment pays the associated telecommunications charges. |
|
Bear Valley Library |
Actual usage charges associated with the telecommunications connection (ISDN). |
|
Cerritos Public Library |
$100.00/hour, includes room, equipment, operation and connection. There is a $250.00 deposit required for each session. |
|
San Luis Obispo City/County Library |
$30 set up charge plus all associated telecommunications (ISDN) charges. |
Shawnee Library System (Illinois)
Charges and Policies Governing the Use of Facilities and Equipment
|
Group |
Room/ |
ShLS Staff |
Telecommunication |
|
Shawnee Library System sponsored meetings, programs, and continuing education opportunities |
No Fee |
No Fee |
No Fee |
|
Illinois State Library sponsored meetings, programs, and continuing education opportunities |
No Fee |
No Fee |
No Fee |
|
Shawnee Library System member library sponsored meetings, programs, and continuing education opportunities open and promoted to the entire Shawnee Library System membership |
No Fee |
No Fee |
All Additional |
|
Illinois library sponsored meetings, programs, and continuing education opportunities open and promoted to the greater library community |
No Fee |
No Fee |
All Additional |
|
State and local government sponsored meetings, programs, and continuing education opportunities |
No Fee |
$50 first hour, |
All |
|
Not-for-profit (501.c.3) organizations represented in our 32-county area |
$25 |
$50 first hour, |
All |
|
Other groups and individuals, with the |
$50 |
$50 first hour, |
All |
*Applicable charges are based on use of facilities during regular business hours, 8:30 a.m. – 5:00 p.m., Monday-Friday. Facilities may be used outside of regular business hours with the approval of the Executive Director. Use of facilities outside of regular business hours will be subject to a 50% surcharge for staff costs.
**First hour charges, where applicable, include staff costs for initiating and terminating of videoconference connections.
***Additional charges include staff time at $25/hour for locating video rooms and making telecommunication arrangements at remote locations outside of the CMS Network.
TUSLA CITY/COUNTY LIBRARY (OKLAHOMA)
| ORGANIZATION | FEES CHARGED |
|
Local Government and Non-profit organizations |
$50.00 per hour (2 hour minimum) plus $100.00 deposit (required) |
|
Small business (companies with 50 or fewer employees |
$75.00 per hour (2 hour minimum) plus $150.00 deposit (required) |
|
Other for profit organizations |
$250.00 per hour (2 hour minimum) plus $500.00 deposit (required) |
These guidelines were developed by Project Videonet, a cooperative initiative serving the more than 40 California public libraries equipped with interactive videoconferencing. Project Videonet is supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian. For more information about Project Videonet, contact project manager Dan Theobald of i2i Communications at 415-431-0329 or via email at dtheobald@i2icom.com.